Freight Collect and Freight Prepaid are both export/import-related freight arrangements. Either can be used to denote the responsibility of the freight expenses of international trade.
In simple terms, Freight Collect means that the consignee or receiver is responsible for the freight charges. It is also called ‘Collect upon Arrival’, and it implies that shipping, as well as additional charges, are the responsibility of the shipment receiver.
Similarly, Freight Prepaid denotes that the shipping charges are the responsibility of the shipper or consignor. These charges, along with any other ancillary expenses, are also referred to as ‘Prepaid & add’.
The freight, in this case, is essentially the cost of international shipping, which can be sea fare or airfare. Freight Prepaid is the agreement in case of incoterms such as C&F, CIF, CFR, DDU, and DDP, whereas Freight Collect is seen in the case of EXW and FOB. Read on to understand how either arrangement can be accommodated in a FOB (Free On Board) agreement.
To understand the terms Freight Collect and Freight Prepaid, we need to understand the concepts of FOB Origin and FOB Destination, with which these terms can be used.
Freight Prepaid with FOB Origin means that the seller is responsible for the safety and cost of the shipment during the course of shipping, while the ownership of the shipment passes to the buyer when the goods are physically taken by the carrier. On the other hand, if it’s Freight Prepaid with FOB Destination, the seller is not only responsible for the safety and cost of the shipment until delivery but also maintains the ownership of the goods during the shipping process.
Thus, Freight Prepaid usually means that the cost of shipping has been already paid. This payment is often non-refundable. Moreover, even though the freight is prepaid, expenses such as terminal handling charges, land freight charges, and other destination terminal-related charges are not part of it (unless expressly mentioned in the shipping agreement).
Freight Collect with FOB Origin requires the buyer to take ownership of the shipment at the time of its pick-up by the carrier at the place of origin. The expenses and safety along the way are the responsibility of the buyer. In the case of Freight Collect with FOB Destination, although the safety and cost of the shipment are the buyer’s responsibility, the ownership remains with the seller during the course of the shipment.
In Freight Collect, the buyer or receiver pays for the cost of transportation of the goods at the time of their receipt. The agent of the shipping company would then collect the freight charges at the destination port and hand over the goods to the buyer or agent against a valid Bill of Lading.
Let’s assume that an exporter sells a shipment of Rs 1000 to a buyer. If it is a case of Freight Collect, the freight on the shipment (say Rs 50) will be borne by the buyer. In the exporter’s books, the transaction will appear as a sale of Rs 1000 and remain as an account receivable for the said amount until its payment.
Continuing with the same example, the buyer will book the purchase cost of Rs 1000 as well as the freight charge of Rs 50. So, the total payment made (or to be made) will be Rs 1050 for the buyer.
The scenario will, of course, be the reverse in case of a Freight Prepaid transaction. Here, the seller will book Rs 1000 as sales and account receivable but will also book an expense of Rs 50 for the freight charges. Thus, the net proceeds of the exporter will be Rs 950. The buyer, on the other hand, will simply book the purchase cost of Rs 1000 and has nothing to do with the freight charges.
A FOB Origin Freight Prepaid agreement puts the responsibility of the shipment on the exporter, including its cost of transportation, ownership, and safety. As an exporter, you would be wise to pass on the responsibility to the buyer.
In case of a FOB Origin Freight Collect arrangement, the responsibility of the shipment passes on to the buyer at the time of loading. Additionally, the buyer is also responsible for the cost and safety of the shipment. As an exporter with FOB Origin, Freight Collect is likely to suit the best.